Summary: This guide walks you through the two stages of adding a new person or contributor profile to your Sites platform, detailing how to enter basic information and then customize advanced settings like their biography, groups (e.g., Speaker, Staff), and display permissions.
Before You Begin
- You must have the necessary permissions to access and modify Sites People/Users.
- This section is primarily for adding profiles to be displayed on the website (staff, speakers). Use 'Users and Roles' for granting administrative editing access.
- Have the user's basic information and a Profile Photo ready.
Step-by-Step Instructions
1. Click on Sites from your main navigation.
2. Select People/Users from the left menu.
3. Click the Add People/User button.
4. Enter the user's First Name (Required), Last Name, and Title.
5. Enter an Email Address and a Password. [A password is required if an email is entered, but you don't need to share it unless they need direct login access.]
6. Click the Save Profile button.
7. Customize their profile settings (e.g., Upload/Change the Photo, Add/Edit the Biography, Change the Password). [Remember to Save changes in each section.]
8. Assign the user to groups: Select Groups from the side menu and Check the box next to the relevant groups (e.g., Staff, Speaker). [This controls display in people blocks and sermon speaker selection.]
9. Set site-level permissions: Select Permissions to customize what the user can edit or manage.
Troubleshooting & FAQs
- Why do I have to enter a password if the user isn't an admin? The password is required for user creation when an email is entered, but since the profile is not granted admin permissions by default, there is no risk in setting a temporary password.
- I added a staff member, but they don't appear in the people block: Ensure you have correctly Assigned the user to the appropriate organization group (e.g., "Staff") in the Groups section (Step 8).
- I want to hide this user's email address from the website: Select Privacy from the side menu and Control whether the email address is visible in people blocks across the site.